Key City Gymnastics Club
Building Healthy Futures Through Sport
Recreational Gymnastics Handbook
Welcome to the Key City Gymnastics Club and the exciting world of gymnastics!
Key City Gymnastics is a parent operated, not-for-profit society. Our purpose is to provide the community with recreational and competitive gymnastic programs. At Key City Gymnastics we consider gymnastics the ultimate foundation for all sports. Gymnastics helps develop body awareness, strength, flexibility, balance, and co-ordination, just to name a few. Key City Gymnastics believes in enhancing confidence, physical and mental development, and providing an overall great experience.
Our aim is to help children develop their self-confidence through mental and physical development. Each child’s participation is very important, and we want them to feel good about themselves and their involvement. We offer a wide range of programs and class options at Key City Gymnastics so there is a place for everyone in the sport. We will do our best to develop each child to his or her full potential in their chosen program.
If you have any questions after reading this handbook, please don’t hesitate to ask. Just contact the office by phone (250-426-2090) or email ([email protected]) and you will be directed to one of our well trained, knowledgeable staff who will be happy to assist you with your questions.
Once again, welcome to Key City Gymnastics! We are looking forward to a fun, successful season and are incredibly pleased to have you and your child(ren) as part of our gymnastics family.
MISSION
To offer inclusive gymnastics and related programs to the community of Cranbrook and region.
OUR VISION
That Key City Gymnastics Club is a community/regional leader in the delivery of inclusive gymnastics and related programming that is a family focused, fun and safe environment to pursue lifelong participation in sport, regardless of age, ability, ethnicity, gender, religion, income, or sexual orientation.
OUR MANDATE
To foster affordable gymnastics and related programs that build athletes sport foundations of body awareness, strength, flexibility, balance, coordination, confidence, and overall physical and mental development.
RECREATIONAL PROGRAMS
You can read the program descriptions on our website. Visit www.keycitygym.ca–>“Programs” or by clicking here.
COMMUNICATION
Email is the most effective form of communication. You can contact the gym and read up to date information using the methods below.
Phone 250-426-2090
Email [email protected]
Website www.keycitygym.ca
Facebook Key City Gymnastics Club
Instagram keycitygym
REGISTRATION AND PAYMENT POLICY
Registration must be completed before your child can attend class. Please see the “How to Register” document found at the back of the handbook.
Payment can be made using one of the following options:
- Payment in full at the time of registration. Payment for any program may be made by etransfer to [email protected], cash, cheque, and debit, Visa, or M/C.
- If you would like to pay your invoice in two instalments, please email [email protected]. Your first payment (which includes your membership fee) is due at the time of registration.
A post-dated cheque or Credit Card Authorization Form for the second payment must be submitted before registration is confirmed.
Registration for further classes/sessions will not be processed if there are outstanding fees on your account. Thank you for your cooperation!
PARTICIPATION AGE
Children MUST be the correct age for the selected program within 30 days of the start of their class. There are times when exceptions to this are for the best of the child, please do not hesitate in asking your child’s coach for their recommendation. If an exception is made, the office will be notified.
DROP OFF & PICK UP
Drop Off & Pick Up – Drop off & pick up is through the front door. Please have your athletes remove their shoes at the door and leave them on the shelves provided at the entrance.
Viewing Area – Parents are always welcome to watch their child/ren! Spectators, please remove your shoes at the door and leave them on the shelves provided before entering the viewing area.
WHAT TO WEAR & BRING TO CLASS
*Wear a proper fitting t-shirt and shorts (jogging pants as the weather gets colder).
*Girls are welcome to wear bodysuits. New suits are brought in 1-2 times per year and there are often gently used second hands suits for sale.
*Large baggy clothing or clothing with dangling strings, beads or similar items should not be worn.
*No jeans, belts, or other clothing with metal or sharp edges as it will damage the equipment.
*Bare feet only please.
*Please have hair tied back and any loose ends and/or bangs are held in place with clips or barrettes. No jewelry other than small stud earrings please.
*Bring a refillable water bottle.
*Gym & Learn participants – please bring a healthy, nut free snack.
FAMILY DISCOUNT
Families who have more than one child participating in our gymnastics program will receive a family discount. Full fees will be charged to the gymnast in the costliest program and a 10% discount will be applied to all subsequent children.
NSF CHEQUE
There will be a $25.00 service charge for all NSF cheques. Once you have been notified you will have 5 working days to submit a replacement cheque or payment, including the $25.00 service charge, to the office.
CLASS WITHDRAWAL/CANCELLATION POLICY
If, before the first class, we are notified that your child is withdrawing from their program, a full refund will be given.
If, within the first two weeks of classes, your child chooses not to continue a refund will be issued minus the classes attended and the non-refundable Gymnastics BC Membership Fee.
No other refunds will be issued unless a prolonged medical condition and/or injury occurs, and they are no longer able to participate. Key City Gymnastics will require a doctor’s note from your child’s physician stating that they are unable to participate. The nature of the medical condition/injury must be stated in the doctor’s note. If your child would like to return to gymnastics once they have recovered, we will require a doctor’s note stating that it is safe to do so.
If Key City Gymnastics cancels a program for any reason a full refund will be given.
REFUNDS
No refunds, credits are given if your child misses a class for other than the following reasons.
- Your child’s class is cancelled by Key City Gymnastics
- Due to a medical condition as described above.
FUNDRAISING
Key City Gymnastics is a not-for-profit, parent run society, therefore we rely on fundraising, grants, and corporate sponsorship to help cover our operating costs and to keep gymnastics affordable for all.
When you give back to the club through fundraising and volunteer participation opportunities, you help us achieve more, reach our goals, and keep our facility safe for all our participants. Your involvement has a positive effect on your child’s passion for their sport and sense of belonging while building a strong family network and support system within our organization.
Key City Gymnastics runs 3 fundraisers per season as outlined below.
Fall Session Mom’s Pantry / Tasty Batters Cookie Dough and Muffin Batter
Winter Session Kernels Popcorn
Spring Session TBA
Our fundraising focus for the 2023-2024 season is to replace and purchase needed equipment.
Thank you for your continued support of our fundraising activities and volunteer opportunities!
LOST OR STOLEN ARTICLES
Please do NOT bring costly clothing, money, or valuables to the gym. If your child does happen to bring an item to gym that they are concerned about, please have them give it to their coach. It can be stored in the office where it will be safe and can then be picked up at the end of class.
GYM GUIDELINES AND SAFETY RULES
To keep students safe, parents, guardians and students should be familiar with the following rules:
*Please ensure that your children do not arrive at the gym more than 15 minutes prior to their class. We cannot guarantee the gym will be open prior to that time, therefore supervision may not be provided.
*Please pick up your children no later than 10 minutes following their class. This reduces the undue stress for your child as they can become very anxious when not picked up promptly. Coaches may have other coaching obligations, or it may be the end of their shift.
*The safety of your child is very important to us. If you do find yourself in a situation where you know you will be late, please call the office and ask that the office manager let your child’s coach know. We will have your child wait downstairs in the kitchen area until they are picked up.
*All students are to wait inside the building for their ride to arrive. No student should be outside of the building without the supervision of an adult.
*Please ensure your child knows who will be picking them up. If someone new/unfamiliar to our staff is going to be picking up your child, please let the office manager or your child’s coach know.
*Parents/guardians are responsible for the safety and conduct of their child/children in the waiting areas.
*Only children insured and enrolled in the program are permitted on the gym floor and/or equipment. Athletes are required to wait for their coach to call them to their class before entering the floor or practicing on the equipment. Athletes are not permitted to be on any equipment before, during, or after class without a coach in attendance.
*No running, gymnastics, or horseplay in the waiting areas.
*Parents/guardians, please ensure that you and/or your children do not lean on or over the glass in the viewing area. It has been reinforced and set up so that there is unobstructed viewing, but it is not to be used as a barrier and leaning over it could result in a fall.
*Athletes should report any injuries to their coach and always let them know if they are feeling sick or get hurt. With your child’s safety in mind, we ask that parents/guardians inform the gym of any medical or physical problems that have occurred outside the gym as well. It is important to have this information to ensure your child is training safely during their gymnastics class.
*All food must remain and be eaten in the kitchen. Athletes are welcome to use the fridge to keep items cold.
Please ensure all storage bags and/or containers have your child’s name on them in large print.
*There is a drinking fountain available for use in the kitchen or your child can bring a plastic water bottle with a tightly fitting lid. Please remind your child not to chew gum, or suck on candy or throat/cough drops while training.
*Due to Key City having gymnasts with severe allergic reactions, nuts or any nut products are NOT permitted in the gym.
Thank you! We appreciate your cooperation with the above rules.
